The Vovinam of the 21st Century

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Privacy Policy


This Privacy Policy describes how The Integral Vovinam World Federation (hereinafter referred to as “IVWF”) processes and protects according to the General Data Protection Regulation (GDPR), the data you provide us with when using our website.
The security of personal data such as name, address, telephone number or email, is a serious and important concern for our company. Therefore, we conduct our online activities in compliance with the respective statutory provisions relating to data protection and data security. Below, you can find the information we process.
Personal data / types of use
As a principle, the protection of your personal data is of highest priority for IVWF. You decide whether or not you wish to make such data known to us, for example in the course of any registration, survey or the like. Such information on your part is relevant for your enquiry, but you provide it on a voluntary basis. An exception to this rule is when prior consent cannot be obtained for practical reasons and the processing of data is permitted by law.
Legal basis for the processing of personal data
If we obtain the consent of the data subject to process their personal data, Article 6(1)(a) GDPR serves as the legal basis for the processing of personal data.
When processing personal data necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR shall serve as the legal basis. This also applies to any processing required to perform pre-contractual measures.
If processing of personal data is necessary for compliance with a legal obligation to which IVWF is subject, Article 6(1)(c) GDPR shall serve as the legal basis.
In the event that the vital interests of the data subject or of another natural person necessitate the processing of personal data, Article 6 (1)(d) GDPR shall serve as the legal basis.
If processing is necessary to safeguard the legitimate interests of our company or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Article 6(1)(f) GDPR shall serve as the legal basis for processing.
Data deletion and storage duration
The data subject’s personal data will be deleted or blocked as soon as the purpose of storage ceases to apply. Data may be stored beyond this if provisions have been made for this by the European or national legislator in Union regulations, laws or other rules to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the standards mentioned above expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
Exchange of data / contractual relationships with partners / third parties
In addition to the types of use described above, IVWF will transfer your data to third parties that are involved in the processing of your order or that participate in contracts. For example, if you place an order via our website, we will transmit your order information to IVWF’s partner companies and contractors who process and deliver your order to you. Data will only be transmitted to the extent required in order to fulfill or deliver your order or to process an enquiry. We will also transmit personal data to third parties where we are required to do so by law.


Data automatically collected on our website / usage data
We do NOT use such data collection for the moment.


Cookies
Like many other commercial websites, IVWF sometimes uses the technology known as “cookies” to collect information on how you use the website, and to ensure your visit runs smoothly.
Cookies are text files that are stored in the Internet browser or come from the Internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a distinctive string that allows the browser to be uniquely identified when the website is visited again.
Our cookies neither disclose nor contain any personal data. Cookies cannot read any information from your computer or interact with other cookies on your hard disk. However, cookies enable us to recognize you when you revisit our website.
The following data is stored in the cookies:

  • Language settings

  • Volume settings where applicable

  • Items in a shopping basket

  • Display name for customer ratings

When accessing our website, the user is informed about the use of cookies and referred to this privacy policy.
The legal basis for processing personal data using cookies required for technical and analytical purposes is Article 6(1)(f) GDPR.
The purpose of using technically necessary cookies is to facilitate the use of websites for users. Some features of our website cannot be offered without the use of cookies. For these features, it is necessary to recognize the browser, even after moving to a different page.
We require cookies for the following:

  • Shopping basket

  • Watch list

  • Language settings and currency

  • Logged in or logged out

The user data collected through technically necessary cookies is not used to create user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its contents. Analysis cookies allow us to ascertain how the website is used and thus constantly optimize our service.
These purposes are also the basis for our legitimate interests in processing personal data pursuant to Article 6(1)(f) GDPR.
If you do not want your browser to accept cookies, you can deactivate or restrict this option in your browser settings. Cookies that have already been saved can be deleted at any time. This can also be done automatically. Deactivation of cookies may prevent this website from functioning properly. You may not be able to access all the options and information on this website.


Registration
On our website, we don't use such service.


Contact form and email contact
In some future, our website will offers options to give feedback, to use live support and to leave notes/comments for orders. If a user takes advantage of one of these options, the data entered on the input screen will be transmitted to us and stored. This data includes:

  • “Give feedback”: your message (if it contains voluntary information from you containing personal data), and email address (optional)

  • Live support and notes/comments on orders: only data that is required for your individual support request or that you voluntarily provide in your note/comment

Alternatively, you can contact us via the email addresses provided on our website. In this case, the user’s personal data transmitted by email will be stored.
No data is passed on to third parties in this context. The data is used exclusively for processing the conversation.
The legal basis for processing the data transmitted in the course of sending an email is Article 6 (1)(f) GDPR. If the purpose of the email is to conclude a contract, the additional legal basis for the processing shall be Article 6(1)(b) GDPR.
The personal data from the input screen is only processed in order for us to process the contact. In the event of contact via email, this is also the basis for the required legitimate interest in the processing of data.
Any other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the contact form input screen and the data sent by email, this is the case if the respective conversation with the user has ended. The conversation is deemed to be ended if it can be inferred from the circumstances that the relevant facts have been conclusively clarified.
Use of services for marketing and analysis purposes
Links to external social network services such as Facebook, Google+, YouTube and Twitter will be in the future embedded on our website, in particular in the areas displaying our products. The responsibility for the internet services of these social network services lies solely with their operators. Below you will find further information, categorized according to the corresponding social network service.
None of your data is transferred to social media services as a result of our links to these services. These are normal hyperlinks, through which no regular data transmission takes place. If you click on the link, you will be taken directly to our social media page on the respective social media service. Data is only transmitted if you are logged into your user account of the corresponding social media service. You can then link to or share content from our websites directly using the social media service, or you can watch YouTube videos on our YouTube channel. Under certain circumstances, the social media service may thus ascertain which content you have viewed on our website.
The responsibility for the social media services linked to by IVWF lies exclusively with:

  • Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, for Facebook and its website;

  • Instagram, LLC, 1601 Willow Rd. Menlo Park, CA 94025, USA, for Instagram and its website; 

  • Pinterest Inc., 808 Brannan Street, San Francisco, CA 94103, USA, for Pinterest and its website;

  • Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, for Google+ and its website;

  • YouTube, LLC, 901 Cherry Ave., St. Bruno, CA 94066, USA, for YouTube and its website;

  • Twitter Inc., 1355 Market St., Suite 900, San Francisco, CA 94103, USA, for Twitter and its website;

For further information regarding the purpose and scope of data collection, and regarding the further processing and use of your data by the respective social media service, see the privacy rules of the relevant service. These are available online:

Under the above-mentioned links you will also find information regarding settings for the protection of your privacy and regarding your further rights concerning the processing of your data by the respective social network service.
Facebook remarketing
More information about Facebook custom audiences, the particulars of data processing using this service and Facebook’s data policy can be found at https://www.facebook.com/about/privacy/.
You can deactivate the use of Facebook remarketing by clicking this link.
All services are used for advertising and marketing purposes with the aim of making IVWF’s offering more attractive. As described above for each of the individual services, we take your right to privacy seriously by allowing you to object to the use of all services and informing you in advance about this Privacy Notice. The legal basis for the aforementioned data processing is Article 6(1)(f) GDPR. The information in this Privacy Notice and the right of objection granted to you sufficiently protects your right to privacy.
Security
IVWF takes precautions to ensure the security of your personal data. Your data will be diligently protected against loss, destruction, manipulation and unauthorized access or unauthorized disclosure and transmission.
IVWF protects collected customer data by saving it on servers protected by passwords and “firewalls” that use encryption technologies to prevent unauthorized access.
IVWF does its utmost and implements state-of-the-art technology to provide you with a secure environment for the completion of your order; however, we cannot guarantee absolute security of your data.
We ask you to take every available precaution to protect your personal data when online. We encourage you to at least change your passwords on a regular basis, to use a combination of letters and numbers, and to ensure you use a secure browser when surfing the Internet.
Rights as a data subject
If your personal data is processed, you are a data subject as defined in the GDPR and you have the following rights with regard to the controller:
1. Information, rectification, restriction and deletion
You have the right to access the data stored about you by IVWF and information concerning its origin and recipient and the purpose of data processing by IVWF’s websites free of charge at any time. In addition, you have the right to rectify, delete or restrict the processing of your personal data, provided the legal requirements to do so are met.
Details can be found in the relevant statutory provisions, Article 15 to 19 GDPR.
2. Right to data portability
You have the right to receive the personal data concerning you that you have provided to IVWF as the controller, in a structured, commonly used and machine-readable format. IVWF can comply with this right by providing a csv export of the customer data processed about you, for example.
3. Right to information
If you have exercised your right of rectification, deletion or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification or deletion of data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.
You have the right to be informed about these recipients by the controller.
4. Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you that is based upon point (e) or (f) of Article 6(1) GDPR, including profiling based upon those provisions.
The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing that override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Where your personal data is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.
5. Revocability of declarations of consent under data protection law
You may also revoke your consent with regard to IVWF at any time with effect for the future using the contact details given below.
6. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged will inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.
Responsible authority, contact person for queries or exercising your rights as a data subject, contact
The responsible authority within the meaning of the data protection regulations for all data processing through the IVWF website is:
The Integral Vovinam World Federation, 723 avenue de Siblas, Les Cedres 2 – TOULON 83000, France
In the event of any questions, comments, complaints or to exercise your rights as a data subject in connection with our Privacy Notice and the processing of your personal data by IVWF’s websites, you can contact IVWF’s data protection officer directly by email (integralvovinamworldfederation@gmail.com). He will gladly take care of your data protection concerns.
Update of the Privacy Policy
IVWF may update this Privacy Policy from time to time. Any such change will be displayed on the website. If you have any comments or questions regarding this Privacy Policy or any other guidelines on this website, please contact us in writing.

 


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Integral Vovinam World Federation
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